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WELCOME TO THE BUSINESS OFFICE
The Business Office provides the financial and student accounting services to the District's buildings, staff and parent organizations, all which are in place to support our students. The major business functions are Financial Policy and Administration, Accounting, Financial Reporting, Budgeting, Payroll, Purchasing, Pupil Accounting and Activities Group Support.

We have redesigned our page to include the information and documents necessary to enhance the flow of communication between the Business Office and the groups we support. It is our desire that the new groupings below, along with the new message blocks, will make it easier for you to find the information and files that you need.

Be sure to scroll down through the page to see what is new! If you have any questions or problems with our new page blocks, please email ddixon@gbcs.org. Thank you
  • Change to Activities Check Request Submission Deadline
    Effective with the October 5, 2018 check run, Activities Check Requests will now be due to Central Office by TUESDAY'S AT 4:00pm in order to be included in that week's check run.
  • Common Check Request Form
    Effective immediately, we have a COMMON Check Request form that is to be used for Activities, Payroll and Accounts Payable check requests. All other versions of a check request form are now obsolete - please remove any previous versions on your PC and recycle any hard copies!
  • Instructions Included - Check Request
    The new COMMON Check Request form is a 2-page document with instructions on the back! When you print, you can decide if you only need to print the front form or print duplex to include the new instructions on the back of the form.
  • Common Deposit Slip Form
    Effective immediately, we have a COMMON Deposit form for Activities and General Funds. All other versions of a deposit form are now obsolete - please remove any previous versions on your PC and recycle any hard copies!
  • Instructions Included - Deposit Slip
    The new COMMON Deposit Slip now has instructions on the right side for each of the sections on the form!
POLICY & PROCEDURE
The files below are policies and procedures set in place by our School Board and Business Office.
MILEAGE
MileageShort - Use when requesting reimbursement for 15 or less trips. MileageLong allows up to 30 trips.
Business Office Links
Staff Members
Common Check Request
Below is the NEW common check request for Activities, Payroll and Accounts Payable. We have the following formats available to you:

FILLABLE - Use PDF editing to complete the form on your computer - you must download to fill it out on your PC. The form now has a PRINT button and a RESET FORM button in the upper right. Once completed, print the form to submit with the proper documentation to Central Office.
PRINT & COMPLETE - Print this form first, then complete manually. This form is best used when you are away from your computer.

We now have a PDF file of current businesses that are in our system. For privacy purposes, we did not include non-business entities in this list. Please search this file for the business you need to pay to ensure we have their W9. If you do not see them listed (be sure to check the address as well), then you need to request their W9 and include that with the check request. It can take a couple of days from when you submit the check request with a W9 to get the W9 approved and loaded, so please plan accordingly with the Check Request submission deadline. This file will be updated at least monthly.

We have also included a blank W9 form. You can send this to a new vendor if they don't already have a completed W9 to send you, although most business vendors will have one completed and ready to email.
Activities Sanctioning & Fundraising
At the start of every school year, each Activities Account that wants to fundraise to earn money must sanction with our School Board.
While you only have to Sanction once for the year, you must complete a Fundraising Application for each fundraiser your group wants to do.

The Sanctioning Packet is PDF fillable once you download the file! Also, remember that your Administrator signature for the Position Paper is your building principal, and for athletics, the Athletic Director. No forms will be forwarded for approval without the proper signature.
Common Deposit Slip
Above is the NEW common Deposit Slip for Activities and General Funds deposits. We have the following formats for the new form:

EXCEL - Use Excel to complete your deposit. This form allows you to type in your check over to the right in unused cells to take advantage of totaling them easier.
FILLABLE - Use PDF editing to complete your deposit slip. Print and bring to Central Office with your deposit.
PRINT & COMPLETE - Print this form and then write in your deposit information manually. This form is best used when you will be away from your computer getting your deposit ready.